Step 1: Create a main document in Word. Go to Mailings Start Mail Merge Email Messages. In Word, type the email message you want to send. Step 2: Set up your mailing list. The mailing list is your data source. For more info, see Data sources you can use for a mail merge.

I want to know how to personalize email for each recipient on my list using mail merge so that each contact in my list of 5,000 names receives a personal greeting. Does GroupMail have a mail merge feature that will let me personalize my email?

• Click Finish & Merge Send E-mail Messages. Click “To:” and select the list of email addresses. Type a subject line in the subject box. Click Mail Format and pick HTML. Click OK to run the mail merge. Email merge in Gmail. To use email merge for Gmail, you will need any of the following Gmail extensions.
• Jul 16, 2008 This will intercept Mail Merge requests and parse the subject line for merge fields. Just put chevrons round the name of the Merge Field. 'Reference Request for ' You can find Merge Field names by using them in your document and pressing Alt+F9.
• To edit the From name, From email address, subject line, or preview text of a regular email campaign, follow these steps. Click the Campaigns icon. Click All campaigns. Click the name of the regular email campaign draft you want to work with. In the From section, click Edit From. Enter the name and email address you want to use, and click Save.
• Practical Example of Mail Merge Figure 9. Messages produced when starting Mail Merge Clicking on OK in the first message, or Yes in the second, displays the window shown in Figure 10. Mail Merge options In this window you may specify which records to print:. All. Selected records (select the records first in the list of records).

Yes, not only does GroupMail allow you to personalize email for each recipient using mail merge fields in the Subject line and body of your email, but you can also use merge scripts that automatically correct instances when a recipient does not have any content in one of the fields that you want to merge.

You can even send unique attachments and links to each recipient on your list with GroupMail.

How to personalize email using mail merge fields

You can use insert mail merge fields in the subject line and body of your email. Just click Insert/Merge Fields Menu [or the Merge Fields Icon] and select the database field that you want to personalize for each recipient.

For example, if you want to merge the first name of each contact into your email, you would click Insert/Merge Field and select the field from your contact list which contains the first name for your contacts. In the example above, it would be under the “Firstname” field. So your email will look like:

Dear !*FIRSTNAME*!

When the message is sent, though, that !*FIRSTNAME*! merge field will be replaced by the actual first name for each contact on your list and each recipient will receive an email with their first name there. If I was on your list, I would receive my message from you that says,

Dear Tom

The mail merge data that you insert will be replaced by the actual data for each contact on your list when the message is sent.

“But what happens if some of my subscribers didn’t fill in the first name field on my opt-in form when they signed up for my newsletter? They only put their email address. Can I still personalize my email?”

Great question! It is not uncommon for someone to not fill in some of the information you ask for on your email opt-in form. If some of your contacts leave information out, then you can insert mail merge scripts in your email. Mail merge scripts allow you to add your own content in place of the merge field if nothing exists in that field for a particular recipient.

For example, if one of your contacts didn’t add their first name to your list when subscribing and you used a merge field for first name, they would receive a message that looked like this:

Dear ____________

With IF/THEN/ELSE merge scripts, you can tell GroupMail what to do if it doesn’t find any information in the field that you are merging. For example, you might tell GroupMail that IF !*FIRSTNAME*! contains a first name, THEN use it, ELSE use “Friend” (or whatever else you would like to add in that space for those contacts who don’t have any data in that database field.) So instead of having that awkward blank space, those contacts would receive a custom greeting such as:

Dear Friend

Pretty cool, eh?

How to personalize email using mail merge scripts

Customize Subject Line In Mail Merge Office 2016

To add a merge script, just click Insert/Merge Script (instead of Insert/Merge Field) — then, create your IF/THEN/ELSE statement.

That is all there is to it.

Customize Subject Line In Mail Merge

As always, if you have any questions or need some help along the way, don’t hesitate to contact our technical support team.

Customize Subject Line In Mail Merge Office 2016

Interested? Download GroupMail email marketing and newsletter software and start getting personal with your mailing list!